CEREMONY PLANNING CHECKLIST Love Knows No Limits - Wedding Officiant Services ======================================== 6-12 MONTH TIMELINE ======================================== 12 Months Before: ☐ Determine your wedding date(s) and location ☐ Research and contact potential officiants ☐ Discuss ceremony vision and preferences ☐ Create guest list and estimate attendance 9 Months Before: ☐ Confirm officiant availability and pricing ☐ Begin ceremony customization discussions ☐ Reserve venue if not already done ☐ Plan ceremony style (traditional, modern, blended) 6 Months Before: ☐ Finalize ceremony details with officiant ☐ Plan vow writing process and timeline ☐ Discuss readings, music, and rituals ☐ Arrange rehearsal date and details 3 Months Before: ☐ Complete vow writing ☐ Finalize ceremony flow and timing ☐ Confirm all participant roles ☐ Plan rehearsal details and logistics 1-2 Months Before: ☐ Final ceremony walkthrough/rehearsal ☐ Confirm all vendor coordination ☐ Review ceremony timeline with vendors ☐ Address any last-minute changes 1-2 Weeks Before: ☐ Confirm all participant contact information ☐ Prepare ceremony materials ☐ Final check with officiant ☐ Communicate timeline to wedding party ======================================== VENDOR CONTACT TRACKER ======================================== Officiant Information: Name: ________________________ Phone: ________________________ Email: ________________________ Website: ________________________ Contract Date: ________________ Final Payment Due: ___________ Ceremony Venue: Venue Name: ________________________ Contact: ________________________ Phone: ________________________ Ceremony Start Time: ___________ Sound System Available: Y / N Parking Information: ________________________ Music/DJ: Name: ________________________ Contact: ________________________ Phone: ________________________ Ceremony Processional Song: ________________________ Ceremony Recessional Song: ________________________ Reception Music: ________________________ Photographer: Name: ________________________ Contact: ________________________ Phone: ________________________ Pre-Ceremony Timeline: ________________________ Ceremony Coverage: ________________________ Florist: Name: ________________________ Contact: ________________________ Phone: ________________________ Bouquet Style: ________________________ Boutonniere Details: ________________________ Catering: Name: ________________________ Contact: ________________________ Phone: ________________________ Menu Selected: ________________________ Dietary Restrictions List: ________________________ ======================================== CEREMONY FLOW PLANNING ======================================== Traditional Ceremony Structure: 1. Pre-Ceremony (15-30 minutes before) ☐ Guests arrive and are seated ☐ Music begins ☐ Officiant and wedding party wait ☐ Groom's processional (optional) 2. Processional (5 minutes) ☐ Wedding party walks down aisle ☐ Bride's entrance ☐ Music transitions to ceremony music 3. Opening Remarks (5 minutes) ☐ Welcome remarks ☐ Brief story about couple ☐ Recognition of family 4. Vow Exchange (10 minutes) ☐ First person's vows ☐ Second person's vows ☐ Exchange of rings 5. Readings (10 minutes) ☐ First reading ☐ Second reading (optional) ☐ Reflective pause 6. Closing Remarks (5 minutes) ☐ Final remarks by officiant ☐ Pronouncement of marriage ☐ Kiss/First Dance introduction 7. Recessional (5 minutes) ☐ Married couple exits ☐ Wedding party follows ☐ Guests depart for reception ======================================== GUEST COORDINATION TASKS ======================================== Pre-Ceremony Communication: ☐ Send save-the-date ☐ Send formal invitation ☐ Request RSVPs by deadline ☐ Send ceremony details and schedule Week Before Wedding: ☐ Confirm final headcount ☐ Review dietary restrictions ☐ Prepare seating chart ☐ Communicate any changes to participants Ceremony Day: ☐ Verify all guests have arrived ☐ Distribute programs if available ☐ Manage guest seating ☐ Final headcount confirmation Post-Ceremony: ☐ Thank officiants and vendors ☐ Send thank you notes to guests ☐ Share photos with guests ☐ Request guest feedback ======================================== IMPORTANT DECISIONS TO MAKE ======================================== ☐ Will ceremony be religious or secular? ☐ Will there be readings from guests? ☐ Will you write personal vows? ☐ Will you exchange rings? ☐ Will there be unity ceremony or ritual? ☐ Will children participate in ceremony? ☐ What is the exact ceremony duration? ☐ Will ceremony be indoors or outdoors? ☐ How formal should dress code be? ☐ Will there be a receiving line? ======================================== For more resources and ceremony planning support, visit us at Love Knows No Limits or contact your officiant. This checklist is a guide - customize it to fit your unique vision and values.